[{"data":1,"prerenderedAt":506},["ShallowReactive",2],{"ratgeber-en-papierlose-buchhaltung-kmu":3,"ratgeber-related-en-papierlose-buchhaltung-kmu":124},{"id":4,"title":5,"author":6,"body":7,"date":111,"description":112,"extension":113,"keyword":114,"meta":115,"navigation":116,"path":117,"readingMinutes":118,"seo":119,"stem":120,"type":121,"updated":122,"__hash__":123},"ratgeber_en\u002Fratgeber\u002Fpapierlose-buchhaltung-kmu.md","Paperless accounting for SMEs: the switch in 5 steps","devs group",{"type":8,"value":9,"toc":103},"minimark",[10,14,17,22,25,29,41,44,48,82,86,89],[11,12,13],"p",{},"Paperless accounting means capturing, filing and archiving receipts digitally instead of collecting them in binders. For Swiss SMEs this is allowed and saves noticeable time, provided the statutory retention rules are met. The switch works in five manageable steps, and a large part of it can be done straight from your phone.",[15,16],"download-cta",{},[18,19,21],"h2",{"id":20},"what-does-paperless-accounting-mean","What does paperless accounting mean?",[11,23,24],{},"Paperless doesn't mean \"no more receipts\", it means \"no more piles of paper\". Every receipt, every invoice and every contract is digitised and filed in a structured place where it can be found again. The physical document loses its role as the sole original. The digital copy takes over.",[18,26,28],{"id":27},"is-paperless-accounting-allowed-in-switzerland","Is paperless accounting allowed in Switzerland?",[11,30,31,32,36,37,40],{},"Yes. The Swiss Code of Obligations requires business records and accounting vouchers to be kept for ",[33,34,35],"strong",{},"ten years"," (CO Art. 958f). The Ordinance on Business Records (GeBüV) expressly permits ",[33,38,39],{},"electronic archiving",", as long as the integrity, readability and availability of the data are ensured throughout the entire period.",[11,42,43],{},"In practice this means: a cleanly scanned, tamper-proof filed document meets the requirements. The shoebox of receipts isn't a legal duty, just a habit.",[18,45,47],{"id":46},"how-do-i-make-the-switch-in-5-steps","How do I make the switch in 5 steps?",[49,50,51,58,64,70,76],"ol",{},[52,53,54,57],"li",{},[33,55,56],{},"Digitise receipts right away."," Photograph receipts straight after the purchase, instead of collecting them.",[52,59,60,63],{},[33,61,62],{},"Name them consistently."," A clear naming scheme makes documents findable. Automatic filename suggestions help here.",[52,65,66,69],{},[33,67,68],{},"File them in a structured way."," Every document lands in the same, defined place (e.g. the inbox in Bexio), not in scattered mail attachments.",[52,71,72,75],{},[33,73,74],{},"Post them promptly."," What's available digitally can be assigned immediately, instead of being reconstructed at month-end.",[52,77,78,81],{},[33,79,80],{},"Archive them securely."," Bexio handles retention as the system of record, and the documents remain available there throughout the statutory retention period.",[18,83,85],{"id":84},"how-does-a-mobile-app-help-with-the-switch","How does a mobile app help with the switch?",[11,87,88],{},"The biggest stumbling block on the way to paperless accounting is the moment between \"receipt received\" and \"receipt captured\". This is exactly where a mobile app steps in: the receipt is digitised the moment it appears, not days later at the desk. That way the pile of paper disappears before it can even build up.",[11,90,91,92,97,98,102],{},"How scanning works in practice is covered here: ",[93,94,96],"a",{"href":95},"\u002Fen\u002Fratgeber\u002Fbelege-scannen","Scan receipts and file them digitally with Bexio",". The whole mobile workflow is shown in the ",[93,99,101],{"href":100},"\u002Fen\u002Fratgeber\u002Fbexio-mobil-nutzen","complete guide to Bexio on the go",".",{"title":104,"searchDepth":105,"depth":105,"links":106},"",2,[107,108,109,110],{"id":20,"depth":105,"text":21},{"id":27,"depth":105,"text":28},{"id":46,"depth":105,"text":47},{"id":84,"depth":105,"text":85},"2026-07-15","What paperless accounting means, whether it's allowed in Switzerland and how small businesses make the switch in five steps, with receipt scanning, digital filing and mobile approval.","md","paperless accounting SME",{},true,"\u002Fratgeber\u002Fpapierlose-buchhaltung-kmu",7,{"title":5,"description":112},"ratgeber\u002Fpapierlose-buchhaltung-kmu","cluster",null,"na04shKsIjaC-3t84iwI4iXX04mGAJou4RuWuDhFJZk",[125,326,391],{"id":126,"title":127,"author":6,"body":128,"date":316,"description":317,"extension":113,"keyword":318,"meta":319,"navigation":116,"path":320,"readingMinutes":321,"seo":322,"stem":323,"type":324,"updated":122,"__hash__":325},"ratgeber_en\u002Fratgeber\u002Fbexio-mobil-nutzen.md","Using Bexio on the go: the complete guide",{"type":8,"value":129,"toc":306},[130,133,135,139,142,192,195,199,206,213,219,223,226,233,237,240,245,249,252,259,263,266,286,289,293,296,300,303],[11,131,132],{},"Using Bexio on the go means creating invoices, scanning receipts, checking payments and managing contacts, straight from your phone, without a laptop and without the office. With a native Bexio app like Vexlo, you connect securely to your existing Bexio account and get the most important tasks done in minutes, instead of at your desk in the evening. This guide shows what works on mobile, what to watch out for and how to save the most time.",[15,134],{},[18,136,138],{"id":137},"what-can-the-bexio-app-do-on-the-go","What can the Bexio app do on the go?",[11,140,141],{},"A good Bexio app doesn't just mirror a stripped-down view. It reflects your real workflows. With Vexlo you can, on the go:",[143,144,145,152,162,168,178,185],"ul",{},[52,146,147,148,151],{},"Create, edit and send ",[33,149,150],{},"invoices"," as PDF, and filter them by status (open, paid, overdue).",[52,153,154,155,161],{},"Review ",[33,156,157],{},[93,158,160],{"href":159},"\u002Fen\u002Fratgeber\u002Flieferantenrechnungen-mobil-freigeben","supplier bills",", adjust line items and approve them.",[52,163,164,167],{},[33,165,166],{},"Scan receipts"," and file them straight in the right inbox.",[52,169,170,171,177],{},"Search, create and tidy up ",[33,172,173],{},[93,174,176],{"href":175},"\u002Fen\u002Fratgeber\u002Fkontakte-mobil-verwalten","contacts"," with \"magic fixes\".",[52,179,180,181,184],{},"Look up and adjust ",[33,182,183],{},"articles"," and prices.",[52,186,187,188,191],{},"Retrieve ",[33,189,190],{},"payslips"," and share them as PDF.",[11,193,194],{},"The difference from the mobile website: a native app loads cached data instantly, keeps working offline and sends you push notifications the moment an invoice is paid or a deadline is missed.",[18,196,198],{"id":197},"why-is-mobile-accounting-worth-it-for-smes","Why is mobile accounting worth it for SMEs?",[11,200,201,202,205],{},"Small and medium-sized enterprises are the backbone of the Swiss economy: according to the Federal Statistical Office, ",[33,203,204],{},"99.7% of all companies"," in Switzerland are SMEs. That's exactly where office time is scarcest. Accounting competes with client meetings, construction sites and jobs.",[11,207,208,209,102],{},"Tasks handled on the go don't pile up for the end of the day. If you capture an invoice right after a meeting, out in the car park, you send it days earlier, and on average you get paid earlier too. Accounting turns from a weekend project into something you handle in passing, an important step toward ",[93,210,212],{"href":211},"\u002Fen\u002Fratgeber\u002Fpapierlose-buchhaltung-kmu","paperless accounting for SMEs",[214,215,216],"blockquote",{},[11,217,218],{},"The most productive accounting is the kind that happens on the side, in the moment the information arises, not weeks later from memory.",[18,220,222],{"id":221},"how-do-i-create-an-invoice-on-mobile","How do I create an invoice on mobile?",[11,224,225],{},"Invoices are the most common reason to open Bexio on the go. In Vexlo you pick the contact, add line items with quantity, price and tax rate, and send the invoice as PDF, either via Bexio (with send tracking) or through your device's mail app.",[11,227,228,229,102],{},"You'll find the full workflow, including editing line items and the QR-bill, in detail here: ",[93,230,232],{"href":231},"\u002Fen\u002Fratgeber\u002Frechnungen-mobil-erstellen","Create and send Bexio invoices on the go",[18,234,236],{"id":235},"how-do-i-capture-and-scan-receipts-on-the-go","How do I capture and scan receipts on the go?",[11,238,239],{},"Receipts get lost when they end up in your wallet or glovebox. With the built-in scan function you photograph receipts on the spot, crop them automatically and file them in the inbox, ready to be posted.",[11,241,242,243,102],{},"Since version 1.1.0, Vexlo uses AI to suggest filenames matching your existing naming style. Processing runs exclusively through AI models hosted in Switzerland; your data stays in the country (Swiss Data Promise). More on this: ",[93,244,96],{"href":95},[18,246,248],{"id":247},"does-bexio-also-work-offline","Does Bexio also work offline?",[11,250,251],{},"Yes, at least for reading. Vexlo caches invoices, receipts and files locally (cache-first). Without internet you still see your data instantly; changes that require a connection are blocked until you're back online. On construction sites, on the train or abroad, that's the difference between \"quickly check\" and \"can't right now\".",[11,253,254,255,102],{},"Which actions work offline and which don't is covered here: ",[93,256,258],{"href":257},"\u002Fen\u002Fratgeber\u002Fbexio-offline-nutzen","Using Bexio offline: what works without internet",[18,260,262],{"id":261},"how-secure-is-mobile-use-of-bexio","How secure is mobile use of Bexio?",[11,264,265],{},"Security decides whether mobile accounting is even an option. Three points are key:",[49,267,268,274,280],{},[52,269,270,273],{},[33,271,272],{},"Sign-in without storing passwords."," Vexlo signs in to Bexio directly via OAuth PKCE. Your password is never stored in the app.",[52,275,276,279],{},[33,277,278],{},"App lock."," Optionally protect the app with Face ID, Touch ID or fingerprint; your device code serves as fallback.",[52,281,282,285],{},[33,283,284],{},"Swiss data processing."," AI features run on Swiss servers, not on anonymous clouds abroad.",[11,287,288],{},"For larger companies with several employees, it also matters that everyone works with their own Bexio login and that permissions are inherited from Bexio.",[18,290,292],{"id":291},"do-you-pay-extra-for-a-bexio-app","Do you pay extra for a Bexio app?",[11,294,295],{},"You download the app itself for free from the App Store and Google Play. An existing Bexio subscription is enough. Optional AI features are admin-controlled; every organisation gets up to 25 free credits to try them out. There's no hidden second bill just for your phone.",[18,297,299],{"id":298},"conclusion-bexio-belongs-on-your-phone","Conclusion: Bexio belongs on your phone",[11,301,302],{},"Mobile accounting is no longer a compromise. It's the faster way. Invoices right after the meeting, receipts captured immediately instead of later, incoming payments as push notifications. That keeps your accounting up to date without costing you your evening. If you take your Bexio seriously, you take it with you.",[11,304,305],{},"The easiest way to see for yourself: Vexlo offers a demo mode with sample data, no Bexio account and no login required.",{"title":104,"searchDepth":105,"depth":105,"links":307},[308,309,310,311,312,313,314,315],{"id":137,"depth":105,"text":138},{"id":197,"depth":105,"text":198},{"id":221,"depth":105,"text":222},{"id":235,"depth":105,"text":236},{"id":247,"depth":105,"text":248},{"id":261,"depth":105,"text":262},{"id":291,"depth":105,"text":292},{"id":298,"depth":105,"text":299},"2026-07-20","How to run your Bexio straight from your phone: handle invoices, receipts, contacts and payroll on the go, fast, offline-capable and secure. The practical guide for Swiss SMEs.","Bexio App",{},"\u002Fratgeber\u002Fbexio-mobil-nutzen",9,{"title":127,"description":317},"ratgeber\u002Fbexio-mobil-nutzen","pillar","nziXi7sj6cdV1Lg_zMr86N7W7dCTFf5TYf4vngtHxQs",{"id":327,"title":328,"author":6,"body":329,"date":382,"description":383,"extension":113,"keyword":384,"meta":385,"navigation":116,"path":386,"readingMinutes":387,"seo":388,"stem":389,"type":121,"updated":122,"__hash__":390},"ratgeber_en\u002Fratgeber\u002Fkontakte-mobil-verwalten.md","Manage and clean up Bexio contacts on mobile",{"type":8,"value":330,"toc":376},[331,334,336,340,343,347,350,353,357,360,364,367],[11,332,333],{},"You manage Bexio contacts on the go just like you would on the desktop: search, create, edit, straight from your phone. With a native Bexio app like Vexlo, you can also tidy up whole address and phone lists in one step with \"magic fixes\". A clean contact base is the foundation for every invoice that actually arrives.",[15,335],{},[18,337,339],{"id":338},"how-do-i-manage-bexio-contacts-on-mobile","How do I manage Bexio contacts on mobile?",[11,341,342],{},"In Vexlo you browse your contacts as a list or grid, open the details and create new contacts or edit existing ones. Changes sync with your Bexio instantly, so you're not maintaining a separate address list, but the very same one your invoices use.",[18,344,346],{"id":345},"what-are-magic-fixes","What are magic fixes?",[11,348,349],{},"Over time, messy data builds up: phone numbers in five different spellings, addresses with typos, inconsistent formats. Magic fixes clean up these patterns in bulk. Addresses and phone numbers are proposed in one consistent format, for many contacts at once.",[11,351,352],{},"You stay in control: you see what would change before anything is applied. Instead of correcting a hundred contacts one by one, you review a suggestion and confirm.",[18,354,356],{"id":355},"can-i-edit-a-contact-directly-from-an-invoice","Can I edit a contact directly from an invoice?",[11,358,359],{},"Yes. If you notice while creating an invoice or supplier bill that an address is out of date, you edit the contact right from within the task. The change is applied immediately, no switching to another menu, no losing your context.",[18,361,363],{"id":362},"why-is-a-clean-contact-base-worth-it","Why is a clean contact base worth it?",[11,365,366],{},"Every wrong address is an invoice that doesn't arrive, and every duplicate number a call that reaches the wrong person. Keep your contacts clean and you spare yourself returned mail and follow-up queries. Done on mobile, the upkeep happens on the side, in the moment the mistake catches your eye.",[11,368,369,370,372,373,102],{},"How contact upkeep fits into the whole mobile workflow is shown in the ",[93,371,101],{"href":100},". Straight on to sending invoices: ",[93,374,375],{"href":231},"Create Bexio invoices on the go",{"title":104,"searchDepth":105,"depth":105,"links":377},[378,379,380,381],{"id":338,"depth":105,"text":339},{"id":345,"depth":105,"text":346},{"id":355,"depth":105,"text":356},{"id":362,"depth":105,"text":363},"2026-07-19","Search, create and edit contacts in Bexio on the go, and tidy up addresses and phone numbers in one pass with magic fixes. So your customer list stays clean.","Bexio contacts app",{},"\u002Fratgeber\u002Fkontakte-mobil-verwalten",5,{"title":328,"description":383},"ratgeber\u002Fkontakte-mobil-verwalten","ReUFeM26J-BOv2K9lpKrV2J3t5CuUryiCEXQXQTkHRI",{"id":392,"title":232,"author":6,"body":393,"date":497,"description":498,"extension":113,"keyword":499,"meta":500,"navigation":116,"path":501,"readingMinutes":502,"seo":503,"stem":504,"type":121,"updated":122,"__hash__":505},"ratgeber_en\u002Fratgeber\u002Frechnungen-mobil-erstellen.md",{"type":8,"value":394,"toc":490},[395,398,400,404,407,433,436,440,443,447,450,464,467,471,474,478,481],[11,396,397],{},"You create a Bexio invoice on the go in three steps: pick the contact, capture the line items, send it as PDF. With a native Bexio app like Vexlo, you can do this right after the client meeting on your phone, without heading back to the office and without pushing the paperwork to the evening.",[15,399],{},[18,401,403],{"id":402},"how-do-i-create-an-invoice-in-bexio-on-mobile","How do I create an invoice in Bexio on mobile?",[11,405,406],{},"The workflow in Vexlo follows exactly the logic you know from Bexio on the desktop:",[49,408,409,415,421,427],{},[52,410,411,414],{},[33,412,413],{},"Select the contact"," or create a new one on the spot.",[52,416,417,420],{},[33,418,419],{},"Add line items",", with description, quantity, unit price and tax rate.",[52,422,423,426],{},[33,424,425],{},"Review and save",". The invoice lands as a draft in your Bexio.",[52,428,429,432],{},[33,430,431],{},"Send"," it as PDF.",[11,434,435],{},"Because the data syncs with your real Bexio account, the invoice shows up on the desktop immediately too. You're not working in a parallel world, but in the same Bexio.",[18,437,439],{"id":438},"can-i-edit-line-items-on-the-go","Can I edit line items on the go?",[11,441,442],{},"Yes. Line items can be captured with a rich-text description, quantity, unit price and tax category, duplicated or deleted with a single tap. For recurring services in particular, you save time by copying an existing line item and only adjusting the quantity.",[18,444,446],{"id":445},"how-do-i-send-the-invoice","How do I send the invoice?",[11,448,449],{},"You have two options:",[143,451,452,458],{},[52,453,454,457],{},[33,455,456],{},"Send via Bexio",", the status is updated directly in Bexio, so you see whether the invoice went out.",[52,459,460,463],{},[33,461,462],{},"Send through your device's mail app",", if you want to add a few personal lines to the invoice.",[11,465,466],{},"The invoice is generated as a PDF, which you preview directly in the app before sending.",[18,468,470],{"id":469},"what-about-the-qr-bill","What about the QR-bill?",[11,472,473],{},"Since 30 September 2022, the orange and red payment slips are history in Switzerland. Since then the QR-bill and eBill have been the standard (Swiss Payment Standards, SIX). Bexio generates the QR-bill automatically, and Vexlo carries this PDF over unchanged. So there's nothing extra for you to worry about: what you send complies with the valid Swiss payment standard.",[18,475,477],{"id":476},"the-biggest-time-saver-now-instead-of-later","The biggest time saver: now instead of later",[11,479,480],{},"The fastest invoice is the one created while the meeting is still fresh. If you capture the invoice in the car or over a coffee, right after the client, you send it days earlier, and you no longer forget a line item that would have slipped your mind three days later at the desk.",[11,482,483,484,486,487,102],{},"You'll find more on the entire mobile workflow in the overview: ",[93,485,127],{"href":100},". How to scan receipts at the same time is covered here: ",[93,488,489],{"href":95},"Scan receipts and file them digitally",{"title":104,"searchDepth":105,"depth":105,"links":491},[492,493,494,495,496],{"id":402,"depth":105,"text":403},{"id":438,"depth":105,"text":439},{"id":445,"depth":105,"text":446},{"id":469,"depth":105,"text":470},{"id":476,"depth":105,"text":477},"2026-07-18","How to create a Bexio invoice straight from your phone: capture line items, generate the QR-bill and send it as PDF, in just a few minutes, right after the meeting.","create Bexio invoice on mobile",{},"\u002Fratgeber\u002Frechnungen-mobil-erstellen",6,{"title":232,"description":498},"ratgeber\u002Frechnungen-mobil-erstellen","n1LBWwdZRBUmahhnk0EkVoPKnksgA42JeqVYZGSy10A",1785498300552]